Complete it before leaving the site
Do not wait until the end of the week. Daily reports are most useful when the foreman records the day while times, conversations, work areas, and quantities can still be checked.
Start with labor and production
List the crew by trade or role, total labor hours, work locations, completed quantities, and measurable progress. Separate completed work from planned work.
Describe delays with context
State the affected area, start and end time, observed cause, direction received, mitigation taken, and estimated labor or equipment impact. Avoid blame and unsupported conclusions.
- Name the person who gave an instruction
- Use exact times when known
- Record where the crew moved or what work continued
- Attach photos that help explain the condition
Record extra work before it disappears
Identify the requested work, requester, location, date, and status. Note whether work started, whether pricing was requested, and which photos or tickets support the entry.
Review before distribution
Check dates, names, quantities, photo context, and contract-sensitive language. The builder formats your facts; it does not verify them or decide contractual responsibility.